The Townsville Hospital and Health Service vision is world-class healthcare for northern Queensland.

Our purpose is `great care every day'.

About your opportunity:

Permanent full-time position available 

The Executive Coordinator will provide quality administrative and secretarial support to the Rural Hospitals Service Group Executive team.

Role Responsibilities: 

• Provide confidential executive and secretarial support ensuring professional and efficient services are provided to the Service Group Director and Medical Director.
• Production of high-quality documents and records, enquiry screening and diary management including the timely provision of necessary records and documentation required by the Service Group Director and Medical Director.
• Arrange and maintain a diary of meetings and appointments for the Service Group Director and Medical Director and research and collate information, as necessary.
• Examine, evaluate and prioritise correspondence and papers for the Service Group Director and Medical Director's attention, schedule the Service Group Director and Medical Director's commitments and prepare correspondence.
• Draft quality written correspondence and presentations using enterprise systems in an efficient and timely manner practicing effective time management skills by prioritising workflow to ensure strict timeframes are met.
• Act as intermediary between the Service Group Director and Medical Director and others, dealing with inquiries on a wide range of topics. Exercise judgement when necessary to solve immediate problems in situations where precedents have not been set and procedures not defined using discretion and sound judgement.
• Maintain an effective records management system by ensuring documentation for filing is appropriately provided to officer maintaining the Executive Filing System in accordance with Queensland Health Policy.
• Coordinate meetings, produce and distribute agendas and minutes as required.
• Use effective communication and interpersonal skills to build and maintain effective working relationships with stakeholders.
• Arrange travel, accommodation, car hire/transfers for the Service Group Director, Medical Director and other external stakeholders as requested.
• Actively participate in a working environment supporting quality human resource management practices including employment equity, anti-discrimination, occupational health and safety, and ethical behaviour.

Generous remuneration package value up to $110,852 p.a. comprising:

• Salary range of $3380.20 to $3724.00 p.f. (AO4)
• 4 weeks annual leave with 17.5% loading
• 12.75% employer contribution to superannuation.
• Other employment benefits may include: professional development, salary sacrificing options ( https://www.health.qld.gov.au/employment/conditions/salary/sacrifice ), shift and locality allowances, employee wellness and assistance programs, and access to corporate discounts.

Candidate Requirements: 

• While not mandatory, a relevant qualification would be well regarded, e.g. Certificate III - Business Administration.
• Probation period may apply.
• Pre-employment checks will be conducted.

Please refer to the Role Description for further details.

Why make the change?

Appreciate the change of pace as you immerse yourself in a tropical North Queensland lifestyle.

Discover Townsville! ( https://www.townsville.qld.gov.au/about-townsville )

Interested..?

Contact: Ann Marie Mallett on 07 4433 3970.

Applications close: Sunday 12 May 2024.