Job posted: 23/04/2024

About the Role
As Clinical Trials Administration Assistant you will join a dynamic and supportive team in leading the delivery of high-quality, community and patient-focussed clinical trials. The Clinical Trials Unit at Grampians Health Ballarat is a leading regional department with more than 70 clinical trials active across Cardiology, Gastroenterology, Haematology, Infectious Diseases, Medical Oncology and Neurology. These trials provide participants in our region with access to groundbreaking therapeutic treatments, underscoring our dedication to advancing medical knowledge and enhancing patient outcomes through rigorous research.

As administration assistant you play a vital role in the delivery of trial opportunities to our patients by undertaking a broad range of administrative activities to support the CTU.

This unique and varied role is suited to a proactive, organised and experienced administrator  with the ability to navigate and cross-reference complex documentation . The ideal candidate will have exceptional communication and interpersonal skills, be a team player and have a background/interest in clinical research.

This position offers flexible working hours and potential to work in a hybrid home/office model.

Specific duties include:

• Preparation and submission of research ethics and governance application documents
• Liaison with sponsors and external bodies regarding study requirements
• Oversight of participant visits – appointment bookings, trial documentation and kits, coordination of reimbursements
• Collect and enter data for registry trials and other research studies
• Oversight of departmental equipment servicing and maintenance and associated records

At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.

• Flexible work arrangements and purchase leave opportunities
• Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
• Discounted on-site parking
• Access to discounted health club membership
• Staff rewards and recognition programs

Ballarat is the largest centre in Western Victoria and the state’s fastest growing inland city. Dubbed Australia’s most liveable city in 2020, Ballarat is home to first class education, fine dining and boutique shopping. Uniquely located within easy access to Melbourne, Geelong, Bendigo and the Western district, Ballarat is blessed with some of Australia’s most significant heritage buildings and natural landscapes.

About Grampians Health
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell.

Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

How to apply
Click APPLY or if you wish to discuss the role prior to applying, contact Carmel Goss, Clinical Research Manager on 03 5320 4735 for a confidential discussion.

All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people.

Grampians Health is committed to providing a diverse and inclusive workforce. We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.