Hunter New England Local Health District

REQ482537

This is an exciting opportunity to join our organisation as an Executive Assistant, providing administrative support to the Surgical Services Deputy Director of Nursing!

Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 4
Remuneration: $69,840.79 - $71,439.54 Per Annum + 11% Super + Salary Packaging 
Hours Per Week:  38
Requisition ID:  REQ482537

Applications Close: Sunday, 19th May 2024

Executive Assistant 

Awabakal Country - John Hunter Hospital 

Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access.

About the role:

This is an exciting opportunity to join our organisation, which focuses on excellent patient care and first-class service delivery. As the Executive Assistant, you will provide administrative support to the Surgical Services Deputy Director of Nursing (DDoN). In this role, you will be working business hours Monday to Friday with some out-of-hours work required for minuting meetings. Tasks include but are not limited to:

• Maintaining and monitoring the Deputy Director of Nursing's diary and inbox, screening telephone enquiries, reviewing incoming and outgoing correspondence, and tracking the progress of matters with deadlines or closing dates.
• Prepare reports and documents as well as draft complex correspondence on behalf of the service/unit.
• Entering daily roster changes, entering base rosters, and triaging incoming communications.
• Triaging incoming communications.
• The recruitment process for positions that directly report to the DDoN.
• Obtain quotes for goods and enter them into our procurement system.
• Provide secretarial support to meetings and committees.
• Assist with the preparation and management of time-critical communications and responses to internal and external stakeholders as directed.

This is an opportunity to work for the largest employer in the region which services a population of more than 900,000 across the Hunter, New England, and Lower Mid North Coast areas. John Hunter Hospital is a Level 6, tertiary referral, major trauma and teaching hospital and is the largest hospital in the Hunter New England Local Health District. HNELHD has strong, innovative connections with the University of Newcastle and Hunter Medical Research Institute.

A career at John Hunter Hospital is for people who want to make a tangible and lasting difference in our community. It is for people who are looking for choice and opportunity through the scope and scale of our roles, projects, and the diversity of our people.

The NSW Government has committed $835 million to redevelop the John Hunter and John Hunter Children's Hospital. The John Hunter Health and Innovation Precinct project will deliver an innovative and integrated precinct with industry-leading facilities. The project will work in collaboration with health, education, and research partners to meet the current and future needs of the greater Newcastle, Hunter New England, and Northern NSW regions.

• A mentor to help ease you into the role.
• Supported through an induction and training plan (face-to-face and online training).
• ADO's each month (for full time employees).
• 4 weeks annual leave (pro-rata for part time employees).
• Employee Assistance Program (EAP) for staff and family members.
• Opportunity to work and collaborate with a range of non-clinical and clinical professionals.

• Health Administration and Executive Assistant experience is preferred however not essential.
• You have great time management and organisation skills.
• You can be flexible and adaptable to a fast-paced and changing environment.
• You can anticipate and meet the needs of management without instruction.
• Find out more about applying for this position.

We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.

An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below).  For assistance addressing selection criteria visit:

Stepping Up Website   is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: .

All NSW Health workers are required to have completed a primary course of a COVID-19 vaccine which has been approved or recognised by the Therapeutics Goods Administration (TGA).   New applicants must have completed the vaccination course prior to commencement with NSW Health or provide an approved medical contraindication certificate (AIR Immunisation History Statement) certifying the worker cannot have any approved COVID-19 vaccines available in NSW.

Acceptable proof of COVID-19 vaccination is the Australian Immunisation Register (AIR) Immunisation History Statement (IHS), or AIR COVID-19 Digital Certificate, or AIR COVID-19 and Influenza IHS. Booster doses are highly recommended for all health care workers who have completed the primary course of COVID-19 vaccinations.

Salary Packaging:   is beneficial to most HNELHD employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS! via or 1300 40 25 23.

HNE Health employees may be eligible for a range of  benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.  

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